When and where do I send my final camera-ready paper?
The deadline is Friday, March 20, 2015. You may submit the final version of your paper by navigating to the NAACL 2015 START login and following the internal links. You should have received an email with more information about this procedure.
What common mistakes do people make? What should I pay special attention to?
When entering the metadata for your paper, please use the lookup mechanism to search for your co-authors’ names by account ID. This links the paper to their START account and, crucially, takes their preferred name formatting for the metadata. If you enter the authors’ names manually, it will be more work for you, and you might introduce error.
This metadata is very important, since it is what is used to link the paper in repositories like the ACL anthology** (and in Google Scholar, etc).
How should the final copy differ from the original submission?
The camera-ready version of your paper should incorporate the comments of the reviewers as well as other changes you see fit to make. In addition, be sure to do all of the following:
How long can it be?
For both long and short papers, we allow one extra page to help address reviewer comments. So long papers are permitted at most 9 pages of text plus 2 additional pages containing only references. Short papers get 5 pages of text plus up to 2 pages for references.
What is the format for the camera-ready copy?
The file must be in Portable Document Format (PDF) on US Letter paper (8.5 x 11 inches). We strongly recommend the use of ACL LaTeX style files (or Microsoft Word Style files) tailored for this year’s conference. You can view the style files and detailed formatting instructions on the web from the main pubs page.
If you are using LaTeX, please create the PDF file with
xelatex. This ensures use of
the proper Type 1 fonts and also takes advantage of other PDF
features. You will have the best results using a modern LaTeX
distribution, in particular,
TeX live (TeX Live 2014 is
How do I ensure that my file is correctly formatted?</h2>
Checking the paper size. Your paper needs to be formatted to US Letter-sized (8.5 inches wide and 11 inches tall). Here are a couple of ways to check this: <ul> <li>
Using pdfinfo. The
pdfinfo command should include
Page size: 612 x 792 pts (letter)
in its output.
Using Apple’s Preview.app. Open the PDF, and type ⌘-I. It should report the correct page size.
Using Adobe Acrobat. Open the PDF, navigate to File, Properties…, Description. The field labeled “Page Size” should read 8.50 x 11.00 in.
START provides you with the means to fix this margin offset; please do!. To do so, after you upload your camera-ready paper, you will be presented with a small form that presents you with guides and allows you to adjust these offsets. Click on the “Test” button, then click the link that reads “Click here to download the draft of your paper in the final ACL proceedings.”. You will be presented with a version of the proceedings containing only your paper, annotated with guidelines that help you shift the content of your paper.
Please determine the required adjustments and enter them here. You can click “(click here to show/hide instructions)” for more information on how to do this.
What if my paper includes graphics?
Remember that you are providing a camera-ready copy. Thus, artwork and photos should be included directly in the paper in their final positions. Ideally, you should use vector graphic formats (PDF, EPS), which allow the graphics to scale arbitrarily. Avoid GIF or JPEG images that are low resolution or highly compressed.</p>
Your paper must look good both when printed (8.5” x 11” size, black-and-white) and when viewed onscreen as PDF (zoomable to any size, color okay). Thus, you may want to use color high-resolution graphics, allowing onscreen readers to zoom in on a graph and study it. However, please check that the same graph or photograph is legible when printed on a black-and-white printer. For example, different lines in a graph should not be distinguished only by color, although they can also be distinguished by color.
A good test is to print the paper on your own black-and-white laser printer, and to view it in a PDF viewer at different resolutions.
Don’t go overboard on resolution; keep file sizes manageable. Note that vector graphics (e.g., encapsulated PostScript) look good at any scale and take up little space (unless you are plotting many thousands of data points).
What about copyright?
When you submit the paper, you will be asked to sign electronically (via the START Conference Manager) or physically the ACL Copyright Transfer Agreement on behalf of all authors. Authors retain many rights under this agreement and it is appropriate in the vast majority of cases. Please contact the chairs with any concerns regarding copyright.
Before signing this form, please confirm with your co-authors (and, if applicable, your and their employers) that they authorize you to sign on their behalf.
What if my paper’s title or author list has changed?
Then please edit those metadata fields when you upload the camera-ready version, so that they will appear correctly in the table of contents, author index, conference schedule, etc. Please also note that your name will appear in conference metadata as you have configured it in Softconf's system, so make sure that it is correct there (e.g., capitalization, full name, etc). You can change this on user settings page.
My question isn’t answered here…?
Please email the publications chairs (Matt Post and Adam Lopez) at firstname.lastname@example.org. We will update this page if new issues arise.